Your business’s data is gold and there are several data protection solutions on the market to help you maintain its integrity. Cloud storage, backup, threat detection and elimination, and disaster recovery, are excellent data security tools for any business. However, one that still gets overlooked is business archiving.
The value of archiving does not get fully communicated to decision-makers, so all they understand is that it’s “putting data away”. But there’s so much more to it than that. Hopefully, this crash course can help you realise why it’s essential for completing your business’s data security toolkit.
Lesson #1: Archiving is not the same as backup
Businesses need both backup and archiving because each solution works with a different type of data. Data backups are for the data your business still uses while archiving is for inactive data such as old emails, closed accounts and former employee files.
Businesses sit with terabytes of data on their primary servers that they haven’t accessed in more than a year. This data can slow down your server’s performance and is better off being kept on its own secure server. Business archiving can improve the efficiency of your network in this way.
Lesson #2: Every business needs archiving
Disabuse yourself of the notion that only legal, financial, educational and health institutions need to archive their data for compliance reasons. The Popi Act, which is now in effect, requires all organisations that handle private information to ensure that personal data is stored securely at all points of its life cycle – even after it is inactive.
This means every business has a legal duty to ensure that inactive data is kept so it cannot be misused – and a secure archive and storage solution is the best plan of action.
Lesson #3: Business archiving is cost-effective
One reason why business leaders are reluctant to procure a data archiving solution is the additional cost that comes with it. However, archive files are much smaller than “online” files so you can store years’ worth of archive data for a fraction of the cost of storing the original data. In a nutshell, it costs you more to store your inactive data on your primary server than it does to store it as archived data on its own server.
Lesson #4: It’s never too late to get started
You might think that your data is too unstructured and fragmented for you to know where to start archiving. It’s a common problem called data sprawl. When you lose track of your business’s data, it becomes less secure and valuable but it’s never too late to start reining it in. One of the ways to help you regain control of your data is through business archiving. By warehousing all the data your business doesn’t need to operate daily, you can get a clear picture of your business’s full scope of active data.
Now that you have a more in-depth understanding of why archiving is vital to your business, you can learn all about what Sithabile’s data archive solution can do for you in our comprehensive guide.